FormulaGenius
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Effective Date: [Insert Date]

Last Updated: [Insert Date]

1. Introduction

[Your App Name] (“we,” “our,” “us”) provides an AI-powered tool that converts plain-language requests into Microsoft Excel or Google Sheets formulas (the “Service”). This Privacy Policy explains how we collect, use, and protect your information when you use our website, web application, and related services.

By using our Service, you agree to the terms described in this Privacy Policy.

2. Information We Collect

We collect the following types of information:

2.1. Information You Provide

  • Account Information: When you sign up or log in (via Google Sign-In or email/password), we collect your display name, email address, and profile photo (if provided by your identity provider).
  • Formula Requests: The prompts you enter into the app, including any spreadsheet data you provide (e.g., column names, ranges, sample values).
  • Feedback: Any messages, support requests, or feedback you submit.

2.2. Information Collected Automatically

  • Usage Data: Pages viewed, buttons clicked, generation history, and timestamps.
  • Device & Technical Data: Browser type, operating system, IP address, and approximate location (derived from IP).
  • Cookies & Local Storage: Used for authentication sessions, user preferences, and analytics.

2.3. Information from Third-Party Services

If you sign in with Google, we receive basic profile information from Google (name, email, profile picture) in accordance with your Google account settings.

3. How We Use Your Information

We use your information to:

  1. Provide and operate the Service.
  2. Authenticate your account and keep your session secure.
  3. Generate spreadsheet formulas based on your requests by sending your prompt to an AI model provider (e.g., OpenAI, Anthropic).
  4. Store your formula request history in your account for later viewing.
  5. Improve Service quality, accuracy, and reliability.
  6. Communicate with you about updates, security issues, and support requests.
  7. Enforce our Terms of Service and prevent abuse.

4. How We Share Your Information

We do not sell your personal information. We share it only in the following cases:

  1. Service Providers:

    • Firebase (Google LLC): For authentication, hosting, Firestore database, and serverless functions.
    • AI Model Providers (e.g., OpenAI, Anthropic): Your prompt and relevant metadata are sent securely to generate formulas.
    • Analytics Tools (optional): Such as Google Analytics or Firebase Analytics.

  2. Legal Requirements: We may disclose your information if required by law, court order, or government request.

  3. Business Transfers: If we merge, acquire, or sell assets, user data may be transferred as part of the transaction.

5. Data Retention

  • Formula Requests & History: Retained until you delete them from your account or request full account deletion.
  • Account Data: Retained until you delete your account.
  • Logs & Analytics Data: Retained for up to 12 months unless required for legal obligations.

6. Your Rights

Depending on your location, you may have rights to:

  • Access the personal information we hold about you.
  • Request correction of inaccurate data.
  • Request deletion of your account and associated data.
  • Request a copy of your data in a portable format.
  • Withdraw consent for data processing (where applicable).

To exercise these rights, contact us at: [Insert Contact Email]

7. Security

We take security seriously:

  • All connections are encrypted using HTTPS/TLS.
  • API keys are stored in Firebase Functions Secrets (never sent to the client).
  • Firestore Security Rules ensure users can only access their own data.
  • Access to production systems is restricted to authorized personnel.

No method of transmission over the Internet is 100% secure, but we follow industry best practices to protect your information.

8. Children’s Privacy

Our Service is not intended for use by individuals under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with information, please contact us so we can delete it.

9. International Data Transfers

Your data may be processed and stored in countries outside your home country, including the United States, where privacy laws may differ. We take steps to ensure appropriate safeguards are in place.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with the updated “Effective Date.” If changes are significant, we may notify you by email or through the Service.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at:

[Your Company Name] Email: [Insert Contact Email] Address: [Insert Business Address]